Careers

Bookkeeper/Office Administrator

Duties and responsibilities:

  • Perform general accounting in Quick Books MAC: A/P, A/R, Bank and Credit Card Reconciliation.
  • Provide monthly financial reporting and preparation: P+L Statement, Cash Flow Analysis, Budgeting.
  • Prepare monthly Use Tax and Sales Tax reports for Accountants.
  • File IL Income Tax, Federal Taxes, IL Unemployment Tax and FED Unemployment taxes via online payroll service.
  • Prepare and execute company Payroll via online payroll service.
  • Prepare and execute Bank deposits.
  • Maintain all Office filing and organization.
  • Learn and maintain knowledge of Unison product line and vendors.
  • Assist with receiving Purchase Orders (PO's) into Inventory management system.
  • Assist with logistics and operational needs.
  • Maintain efficient working conditions in both office and warehouse. Communicate with building management with any security and facility issues.
  • Maintain and review annual Insurance documents, audits and general SLA with third party providers.
  • Assist in HR: Updating company handbook/polices, Job descriptions, Interviewing, on boarding, PTO and performance review scheduling.
  • Purchasing of office supplies, including computer equipment, software, communications equipment and warehouse fixtures when required.
  • Assist with semi-annual Inventory counts. Reconcile and record valuation.
  • Provide administrative support to CEO.
  • Uphold strict confidentiality with company financials, customer information and staff personal information and salaries.

Required Skills

  • 1-3 years experience in accounting.
  • College degree or higher required.
  • Strong verbal and written communication skills.
  • Strong interpersonal and organizational skills.
  • Must be proficient in QuickBooks.
  • Must be highly proficient in Excel.

Work Schedule

Full time employment MON - FRI 9:30am-6pm.

Additional Comments

Must have positive work attitude. Must be able to work independently and with self-initiative. Hands on experience and willingness to take on new challenges as company grows.

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