Operations and Financial Manager

Duties and responsibilities:

  • Learn and maintain knowledge of Unison product line and vendors.
  • Process and receive Purchase Orders into Inventory management system.
  • Assist the merchandise team with logistics or forwarder selection, agreements and cost analysis.
  • Reconcile weekly UPS invoices and monitor freight expenses.
  • Prepare and analyze weekly sales report.
  • Maintain efficient working conditions in both office and warehouse.
  • Maintain and review annual Insurance documents, audits and general SLA with third party providers.
  • Support in HR including, updating company handbook/polices, job descriptions, interviewing, on boarding, PTO and performance review scheduling.
  • Communicate with building management with any security matters and facility issues.
  • Purchasing of office supplies, including computer equipment, software, communications equipment and warehouse fixtures/uprights when required.
  • Assist with semi-annual Inventory counts. Reconcile and review any variance.
  • Perform general accounting in Quick Books- A/P, A/R, Bank reconciliation, Credit card reconciliation.
  • Provide monthly financial reporting - P+L Statement, Cash Flow analysis, Budgeting.
  • Assist with overall company Budgeting.
  • Prepare monthly USE TAX and SALES TAX reports for Accountants.
  • File IL Income Tax, Federal Taxes, IL Unemployment Tax and FED Unemployment taxes via online payroll service.
  • Prepare and execute company Payroll.
  • Maintain all office filing.
  • Uphold strict confidentiality with company financials, customer information and staff personal information and salaries.

Required Skills

  • 3-5 years experience in operations or accounting.
  • College degree or higher required.
  • Strong communication skills- verbal and written.
  • Strong interpersonal and organizational skills.
  • Must be highly proficient in Excel.

Work Schedule

Full time employment MON - FRI 9:30am-6pm.

Additional Comments

Must have positive work attitude. Must be able to work independently and with self-initiative. Hands on experience and willingness to take on new challenges as company grows.


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